POS Payment

This screen allows you to enter payments either against the current POS Order or Payments or Deposits relating to On Account customers. Access to this screen is by keying F12 or clicking on the 'Pay' button in the main POS Screen.  Within this screen you can:

Entry and Display fields

The displayed fields presented panel depend upon the Payment Style as set up in POS Rules:  There are two options:

On Account Payment Style

Payment Style: Display only field showing the Payment Style

Sale Total: Display only field showing the Total of the lines in the main POS screen

Purchase Ref: Enter the Customer's Purchase Order reference.  Note: If the Customer Master record says that a PO reference is Mandatory (Sales>Customer>Detail tab) then this Reference would have been entered via the F4 Button in the main POS Screen.  It can be amended here if required

Charge Amount: Display only field showing the Charge Amount due against this POS Order.  This amount is evaluated from the Payment Method used.  Refer to File>Financial Configuration>Payment Methods for more info)

Amount Due: Display only field showing the Amount due against this POS Order

Buttons

Back (or use Alt-F4): This will return you to the main POS screen

Print (or use F12): This will print the Invoice and post the Payment to the Customer's Account

Cash Sale Payment Style

Payment Style: Display only field showing the Payment Style

Sale Total: Display only field showing the Total of the lines in the main POS screen

Rounding: Display only field showing the Rounding Amount taken from the current Payment Line using the Rounding Factors specified in File>Financial Configuration>Payment Method Denominations for this Payment method

Finance Charge: Display only field showing the Finance Charge Amount calculated from the current Line Value using the Charge % defined against the Payment Method (File>Financial Configuration>Payment Methods)

Amount Due: Display only field showing the Amount due against this POS Order

Date: The date of the payment line.  This is prefilled with the System Date but can be amended from the drop-down calendar

Payment Method: Prefilled with the POS Default Payment Method but can be amended by either selecting from the drop-down list or clicking on the appropriate button shown down the left of this panel.

Value: Prefilled with the outstanding amount to be paid.  This can be amended to any other amount as required.

Reference: Open-format entry field where you can record specific reference applicable to the current payment line

 
Total Received: Display only field showing the total value of the current payment entries.

Remaining Amount: Display only field showing the value yet to be paid against this sale.

Apply Change to Account: This checkbox is only visible if Total Received amount exceeds the Amount Due.  When 'checked' the surplus amount is posted to the Customer's Account as a Customer Payment record.

Change Due: Display only field showing the amount of change to be given if the 'Total Received' amount is greater than the 'Amount Due'.

Buttons

Back (or use Alt-F4): This will return you to the main POS screen

Print (or use F12): This will print the Invoice (or Payment Receipt for Layby's).

Add (or use F5): This will complete the current payment line and add a new line

Delete(or use F8): This will delete the current Payment Line