Assembly Receipts

This screen allows you to make Receipts from single or multiple Assembly Orders. 

 

The process for receiving Assembly Orders is:

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Create an Issue Batch

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‘Save’ the Batch Header and go to the ‘Lines’ tab

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Add Lines to the Receipt Batch - separate line to cover each Item

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Go back to the Batch Header

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Post the Batch - Ostendo generates the Receipt activities related to each line.

 

Note: Until a Batch is ‘Posted’ the Receipts will not be recorded against the included Assembly Order(s)

 

 

List Tab

 

Display fields

 

Receipt Batch No: This is the Receipt Batch Number as generated by Ostendo and provides a unique reference to the Receipt Batch

 

Reference: The Reference attached to this Receipt Batch as entered into the Details screen,

 

Status: The status of this Receipt Batch.  There are two statuses (In Progress and Updated), which are maintained by the program.

 

Batch Date: The date held against the Receipt Batch. 

 

Display fields

 

The displayed fields are taken from the Receipt Batch information entered into the ‘Detail’ tab.   The selection of which fields to display is at the user’s discretion.  To select the fields to display simply ‘right mouse’ in the main panel and select ‘Customize List Fields’.  

On the displayed panel you can:

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Click on the ‘Show field’ checkbox to display the field

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Amend the column heading by changing the content of ‘Display Label’

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Define the sort sequence of the records by going to the lower panel and dragging the field from ‘Available Fields’ to ‘Sort By’.

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Click the ‘Save’ Button when done.

 

Data Display Options

 

Field Position - On the List screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

 

Filtering and Sorting - If you ‘check’ the checkbox then the displayed data is available for filtering and sorting:

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To sort the data in a selected column simply click on the column heading.  Clicking against will sort in descending order.

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Click on the black ‘down arrow’ to the right of your selected column heading and you can either select a specific entry to display all records containing that entry, or you can select (Custom…) to enter detailed selection criteria.

 

Include Updated Status - By default the display will only show Batches that have not been updated.   If you wish to see all batches including those that have been updated then ‘check’ this checkbox.

 

Searching - If you enter some text into the ‘Search’ field and click on the ‘binoculars’ Icon then all records will be interrogated and those records that contain the entered text will be displayed.  To revert back to displaying all records click on the ‘Eraser’ Icon

 

Buttons

 

Close: This will close the Receipt screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will bring up the ‘Detail’ tab for entry of a new Receipt Batch.

 

Save: Not applicable to the List panel

 

Cancel: Not applicable to the List panel

 

Delete: This only becomes ‘active’ when linked to a Receipt Batch with status ‘In Progress’.  In this instance it enables you to delete the selected Batch.

 

Related: This will bring up a list of functions that are related to Receipt.  You may open and maintain information in those screens whilst still remaining in the Receipt screen.

 

Reports: This will bring up a list of Reports that are related to Receipt.  You can immediately run the report whilst still remaining in the Receipt screen.

 

 

Detail Tab

 

This tab enables you to create and maintain a Receipt Batch Header.   After creation of a Batch Header it must be saved (click on the ‘Save’ Button) before Lines can be added

 

Entry and Display fields

 

Batch No:  This is a unique number automatically allocated by the program.  It cannot be amended.

 

Status: This is the status of the Issue Batch and is maintained by the program.  The displayed variants are:

In Progress - The Receipt Batch is still being worked on

Updated - The Receipt Batch has been ‘Posted’ and Assembly Order Lines updated

 

Reference: An optional entry field to briefly describe the batch.

 

Approval Status: This is only visible if you are authorised to carry out approvals (User Setup option).  When visible you have the option to take the Receipt Batch through the following steps:

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Waiting Approval

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Approved

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Approval on Hold

Until a batch is ‘Approved’ it cannot be ‘posted’

 

Date Approval: This is only visible if you are authorised to carry out approvals (User Setup option).  When visible it shows the system date when this batch was ‘Approved’

 

Override Default Warehouse/Location: If this is ‘checked’ then the following two fields will become ‘Active’ and an entry is required in each field.   These will become the Receipt’ Warehouse/Location for this Assembly Order and will override the default Warehouse/Location held against individual Item Codes

 

Default Warehouse: From the drop-down list select the Warehouse into which the Assembly Order Receipt will be made.

 

Default Location: From the drop-down list of Locations within the above Warehouse select the location into which the Assembly Order Issue will be made.

 

 

Batch Updating

 

Batch Creation Date: This is prefilled with the system date.  It can be amended at any time up to Posting the Batch by entering the date or by clicking on the drop-down menu and selecting the date.

 

Post All Receipt Entries: If this button is selected then all the entries contained in the ‘Lines’ panel will be actioned and the referenced Assembly Orders updated.  The status of this Batch will then be amended to ‘Updated’

 

Notes: Extended Notes for your own information can be attached to this Receipt Batch.   Whenever you click on this field an icon will appear in the top-right.   By clicking on this Icon you can bring up the Frequently Used Text table.   Select the text to be copied and either press the OK Button in that screen or double-click the selected record.

 

Buttons

 

Close: This will close the Receipt screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will bring up a blank ‘Detail’ screen for entry of a new Receipt Batch.

 

Save: This will save the current data without exiting the screen

 

Cancel: Any changes made to the current Receipt Batch Header record or the last time the ‘Save’ Button was pressed will be lost.

 

Delete: Not applicable to the Detail panel

 

Related: This will bring up a list of functions that are related to the Receipt.  You may open and maintain information in those screens whilst still remaining in the Receipt screen.

 

Reports: This will bring up a list of Reports that are related to the Receipt.  You can immediately run the report whilst still remaining in the Receipt screen.

 

 

Lines Tab

 

Entry and Display fields

 

A button ‘Select Assembly for Prefilling Receipts’ is available which, when pressed, will fill the outstanding quantities against each line shown in the lower part of the screen.

 

Add the receipt lines using the following fields:

 

Date: In the first instance this is prefilled with the system Date.  You can change this date by entering the date or clicking on the drop-down menu and selecting the date.

 

Order No: From the drop-down list select the Assembly Order Number

 

Item Code: This will initially display the primary product being made.  If you are receiving Co-Products from this Order then click the drop-down and select the Co-Product

 

Description: Display only field showing the description of the parent Item

 

Unit: Display only field showing the Unit of Measure of the parent Item

 

Ordered Qty: Display only field showing the original Order Quantity taken from the Assembly Order.

 

Receipted To Date: Display only field showing the Quantity previously received against this Assembly Order.

 

Scrapped To Date: Display only field showing the Quantity previously scrapped against this Assembly Order.

 

Qty: Enter the Quantity being received.  If the Item is Serial Number controlled then you have the facility to click on the (three dots) Icon in the quantity field from which a Text File of Serial Numbers can be imported.

Scrap Qty: Enter the Quantity being scrapped against this Order.

 

Scrap Code: If a scrap quantity was entered then select a scrap code from the drop-down list.  Scrap Codes are maintained via Assembly>Settings>Scrap Codes

 

Unit Cost: Prefilled with the Unit Cost of the Item as held against the Item Master record.  This can be amended here if required.

 

Warehouse: Prefilled with the default ‘Receipt’ Warehouse.  You may amend this by selecting another Location from the drop-down list

 

Location: Prefilled with the default ‘Receipt’ Location.  You may amend this by selecting another Location from the drop-down list

 

Variants: If the Line Item Number has variants (Serial Number, Expiry Date, Batch No, Rev No, Size, Colour, Grade) then they should be entered into the respective fields. 

 

Container:  This is the physical container the item is currently in.

 

Recorded Notes: Extended Notes for your own information can be attached to this Line.  

 

To Container ID: (Displays only if Virtual Container is defined for this Assembly Order).

 

 

Buttons

 

Close: This will close the Assembly Receipt screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will send the cursor to a new line for creation of a new Receipt record.

 

Save: This will save the current line’s data without exiting the screen

 

Cancel: Any changes made to the current line record or the last time the ‘Save’ Button was pressed will be lost.

 

Delete: This will delete the selected Receipt Line

 

Related: This will bring up a list of functions that are related to the Receipt.  You may open and maintain information in those screens whilst still remaining in the Receipt screen.

 

Reports: This will bring up a list of Reports that are related to the Receipt.  You can immediately run the report whilst still remaining in the Receipt screen.