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Bank Deposits

This function allows you to enter and monitor Bank Deposits. 

 

List Tab

 

Display fields

 

The displayed fields are taken from the Bank Deposit information entered into the ‘Detail’ tab.  The selection of which fields to display is at the user’s discretion.  To select the fields to display simply ‘right mouse’ in the main panel and select ‘Customize List Fields’.  On the displayed panel you can:

 

Data Display Options

 

Field Position - On the List screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

 

Filtering and Sorting - If you ‘check’ the checkbox then the displayed data is available for filtering and sorting:

 

Include Banked Status - If this is checked then the displayed list will include those Deposits that have been ‘Banked’.

 

Searching - If you enter some text into the ‘Search’ field and click on the ‘binoculars’ Icon then all records will be interrogated and those records that contain the entered text will be displayed.  To revert back to displaying all records click on the ‘Eraser’ Icon

 

Buttons

 

Close: This will close the Bank Deposits screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will bring up the ‘Detail’ tab for entry of a new Bank Deposit record.

 

Save: Not applicable to the List panel

 

Cancel: Not applicable to the List panel

 

Delete: This removes the current Bank Deposit record from this table

 

Related: This will bring up a list of functions that are related to Bank Deposits.  You may open and maintain information in those screens whilst still remaining in the Bank Deposit screen.

 

Reports: This will bring up a list of Reports that are related to Bank Deposits.  You can immediately run the report whilst still remaining in the Bank Deposit screen.

 

 

Detail Tab

 

Entry and Display fields

 

Banking No: This is a unique number automatically allocated by the program.  It cannot be amended.

 

Banking Date: This is the date the Bank Deposit batch was raised and is prefilled with the system date.  You may amend this by overtyping the date or selecting a date from the drop-down calendar.   Upon posting this Payment a check will be made to ensure that this date is after the ‘Cut-Off’ date as set up in File>Financial Configuration>Cut-off dates.

 

Status: This is the status of the Bank Deposit batch and is maintained by the program.  The displayed variants are:

Pending - The batch is being prepared for Banking

Banked - The batch has been Banked

 

Banking Reference: Enter a brief description of the Bank Deposit.  No validation checks will be carried out on this field.

 

Bank Deposit Slip: This shows the print status of the Bank Deposit Slip.  The display options are:

 

If you print the Deposit Slip by clicking the printer icon then this status is automatically amended to ‘Printed’.  You can revert this status to Not-Printed by selecting that status from the drop-down list.

 

Bank Account: From the drop-down list select the Account into which the monies will be deposited.  Bank Accounts are maintained via File>Financial Configuration>Payment Accounts

 

(Bank Account): Display only field showing a description of the above Bank Account

 

Banking Amount: Display only field showing the sum of the payments selected in the ‘Payments Selection’ Tab

 

(Button) Update Status to ‘Banked’: This will become active once a payment is selected in the ‘Payments Selection’ tab.  Clicking this button will ‘Post’ the batch and update the status to ‘Banked’

 

Notes sub-Tab

 

Notes: You can enter unlimited amount of Notes relating to this Bank Deposit.  Whenever you click on this field an icon will appear in the top-right.  By clicking on this Icon you can bring up the Frequently Used Text table.  Select the text to be copied and either press the OK Button in that screen or double-click the selected record.

 

History sub-Tab

 

This panel is for information only and shows the details that make up this Bank Deposit.

Payment Or Deposit: Shows if the line was a Payment or a Customer Deposit.

Number: Identity of the Payment or Customer Deposit

Payment Date: Date when the Payment or Customer Deposit was raised

Payment Amount: Amount paid in the Payment or Customer Deposit reference

Payment Method: The method by which the payment was made

Payment Reference: User entered reference against this payment

Customer: Customer who made this payment

 

Buttons

 

Close: This will close the Bank Deposits screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will present a blank ‘Detail’ screen for entry of a new Bank Deposit record

 

Save: This will save the current data without exiting the screen

 

Cancel: Any changes made since the screen was opened or the last time the ‘Save’ Button was pressed will be lost.

 

Delete: Not applicable to the Detail panel

 

Related: This will bring up a list of functions that are related to Bank Deposits.  You may open and maintain information in those screens whilst still remaining in the Bank Deposit screen.

 

Reports: This will bring up a list of Reports that are related to Bank Deposits.  You can immediately run the report whilst still remaining in the Bank Deposit screen.

 

Payment Selection tab

 

This screen shows all the Payments and Customer Deposits that are not yet banked and contain a Bank Account the same as that entered into this batch header. 

 

Bank Account: Display only field showing the Bank Account entered against the Bank Deposit Header record.

 

Selected Total: Display only field showing the sum of the amounts that have been ‘checked’ in the list below.

 

Data Display Options

 

Field Position - On this screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

 

Input and Display

 

Select: ‘Check’ the checkbox if you wish to select this Payment or Customer Deposit for inclusion in the Bank Deposit.  You have the option to select or unselect all displayed lines by clicking the appropriate button at the bottom of the screen.

 

(Payment or Deposit Information): Each displayed line is available for inclusion in this Banking Deposit Batch.  Each Line shows:

Payment Or Deposit: Shows if the line was a Payment or a Customer Deposit.

Number: Identity of the Payment or Customer Deposit

Payment Date: Date when the Payment or Customer Deposit was raised

Payment Amount: Amount paid in the Payment or Customer Deposit reference

Payment Method: The method by which the payment was made

Payment Reference: User entered reference against this payment

Customer: Customer who made this payment

 

 

Buttons

 

Select all Payments: Selecting this button will ‘check’ all the Payments and Customer Deposit in the main panel

 

De-select all Payments: Selecting this button will ‘un-check’ all the Payments and Customer Deposit in the main panel

 

Update selected Payments: All the ‘checked’ lines will be ‘Posted’ and both the Payments and Customer Deposit records updated

 

Close: This will close the Bank Deposits screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Related: This will bring up a list of functions that are related to Bank Deposits.  You may open and maintain information in those screens whilst still remaining in the Bank Deposit screen.

 

Reports: This will bring up a list of Reports that are related to Bank Deposits.  You can immediately run the report whilst still remaining in the Bank Deposit screen.