POS End Of Day

This screen is used to evaluate the End of Day account status of this Station.  Within this screen you enter the individual amounts for each payment type currently in the till and Ostendo will evaluate the closing balances and any variations that may be present.

You also have the option to run the End Of Day report as follows:

X Report:  This is a preview report of the end of day transactions and balances

Z Report:  This will ‘Post’ the included transactions to the General Ledger

Entry and Display fields

EOD No: This is system generated number that will cover this EOD activity.

Site Name: Display only field showing the Site where this Station is located

Station ID: Display only field showing the Station ID

Status: Display only field showing the current status of the EOD No

Start EOD Date and Time: Display only field showing the Date and Time when the current Operator signed onto this Station

Closed EOD Date and Time: Display only field showing the Date and Time when the current Operator signed out of this Station

Centre panel

The centre panel displays all the Payment Methods as entered into File>Financial Configuration>Payment methods that have been flagged as available to POS.  Against these displayed lines the following fields and activities are available

Payment Method: Display only field showing the Payment Methods that are used in POS

Opening Float: You can enter the amount of Float that was made available to this session.  You can either key the amount directly into this field or click on the drop-down spyglass icon and enter the quantity per denomination.  Ostendo will then calculate the total

Till Balance: Display only field showing the calculated Till Balance taking into account all transactions carried out since the Operator signed into this Station

Office Balance: Display only field showing the calculated amount resulting from the Cash Drop (Out) and Cash Drop (In) values carried out since the Operator signed into this Station

Closing Balance: Enter the amount found in the Till at the End Of Day.  You can either key the amount directly into this field or click on the drop-down spyglass icon and enter the quantity per denomination.  Ostendo will then calculate the total

Variance: Display only field showing the variance evaluated from the previous fields.

Comments: You can enter a short comment relating to the entry if required.  This is held against this line for your own information.

EOD Summary panel

This panel displays summary information about the current session and shows:

Opening Float: Sum of the ‘Opening Float’ amounts against the Payment Methods shown in the centre panel

Till Balance: Sum of the ‘Till Balance’ amounts against the Payment Methods shown in the centre panel

Office Balance: Sum of the ‘Office Balance’ amounts against the Payment Methods shown in the centre panel

Closing Balance: Sum of the ‘Closing Balance’ amounts against the Payment Methods shown in the centre panel

Under/Over/In Balance: Sum of the ‘Variance’ amounts against the Payment Methods shown in the centre panel

Number of Sales: Total number of Sales made at this Station during this session

Number of No Sales: Total number of No Sales made at this Station during this session

Average Sale Value: Average value of Sales made at this Station during this session

Total Value of Sales: Calculated total value of Sales made at this Station during this session

Total Value of Payment: Calculated total value of Payments received at this Station during this session

Buttons

X Report: This will print a report of activities and balances carried out at this Station during the current session.  This report is for information and assessment purposes and does not create any financial journals

Z Report: This will create financial journals from this EOD session in addition to printing a report of activities and balances.

Remove End Of Day: If you find that you have carried out further activity at the Station since generating this EOD transaction then you should click on this button to remove the current display as it will contain summary information that does not now apply.  If you then click on the End Of Day button in the POS screen then a new EOD transaction will be generated taking into account the new figures.

OK: If you click on this button then the current entries against this EOD session will be saved

Cancel: If you click on this button then any changes you have made since you last clicked the OK button or entered this screen will be ignored.