Cost Centres

This screen allows you to create and maintain Cost Centres.  These are referenced against Warehouses, Descriptors, etc and are used when linking financial transactions to an Account Code

 

List Tab

 

Display fields

 

Cost Centre Code: Display only field showing the Cost Centres that are currently in Ostendo

 

Description: Description of the Cost Centre taken from the Cost Centre Code record

 

Status: Current Status of the Cost Centre taken from the Cost Centre Code record

 

Group: The Cost Centre Group to which the Cost Centre belongs and is taken from the Cost Centre Code record

 

Ledger Code: The GL Code that is linked to this Cost Centre.  This is used for exporting Financial Transactions via the Scripting Option. 

 

Financial Category: This field links to the FINANCIALCATEGORIES table which is populated by importing Job Numbers and Job Names from AccountRight Live, or Projects from Sage Evolution, or Tracking Categories and Options from Xero.

 

Data Display Options

 

Field Position - On the List screen you can move the field position by dragging the column heading left or right to the position where you want it to appear.

 

Filtering and Sorting - If you ‘check’ the checkbox then the displayed data is available for filtering and sorting:

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To sort the data in a selected column simply click on the column heading.  Clicking against will sort in descending order.

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Click on the black ‘down arrow’ to the right of your selected column heading and you can either select a specific entry to display all records containing that entry, or you can select (Custom…) to enter detailed selection criteria.

 

Include Inactive Status - If this is checked then the displayed list will include those Labour Codes whose status is ‘Inactive’

 

Searching - If you enter some text into the ‘Search’ field and click on the ‘binoculars’ Icon then all records will be interrogated and those records that contain the entered text will be displayed.  To revert back to displaying all records click on the ‘Eraser’ Icon

 

Buttons

 

Close: This will close the Cost Centre Code screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will take you to the ‘Details’ screen for entry of a new Cost Centre.

 

Save: Not active in this view

 

Cancel: Not active in this view

 

Delete: This will delete the highlighted Cost Centre record

 

 

Detail Tab

 

Entry and Display fields

 

Cost Centre Code: Enter a Cost Centre Code.  Duplicate Cost Centres are not allowed.

 

Status: From the drop-down list select the current status.  The options are ‘Active’ or ‘Inactive’.

 

Description: Add a brief description of the Cost Centre.  No checks are made on the entry but something must be entered.

 

Cost Group: Select the Cost Group from the drop-down list.  Cost Groups are User-defined and maintained via the Cost Group screen (General>Settings>Cost Groups).

 

Restrict Cost Centre to mapping only: This provides the facility to 'hide' selected Cost Centres (and hence their linked Account Codes) when selecting a Cost Centre in 'transactional' bookings (Timesheets, etc).  If this is 'checked' then this Cost Centre will not be visible in the drop-down list in transaction type screens.   The Cost Centre will still be available for mapping purposes when interfaced with the linked Accounting package.

               

Accounting System Ledger Code: From the drop-down list select the associated General Ledger Code that applies to this Cost Centre.  The General Ledger Codes are maintained via screen Financial Configuration>External GL Codes

 

Description: Once the Ledger Code is selected, this field will display its description.

 

Financial Category: If applicable, select a Financial Category for this Cost Centre.

 

 

Notes: An extended description can be added to the Cost Centre record.  No checks are made on the entry.  Whenever you click on this field an icon will appear in the top-right.  By clicking on this Icon you can bring up the Frequently Used Text table.  Select the text to be copied and either press the OK Button in that screen or double-click the selected record.

 

Buttons

 

Close: This will close the Cost Centre screen.  If you have any unsaved data then you will be asked if you wish to save it before the screen is closed.

 

Add: This will bring up a blank ‘Details’ screen for entry of a new Cost Centre.

 

Save: This will save the current data without exiting the screen

 

Cancel: Any changes made to the Cost Centre record or the last time the ‘Save’ Button was pressed will be lost.

 

Delete: Not active in this panel